I. Policy Statement

This policy establishes guidelines for the use of generative AI technologies in our organization. It aims to ensure that such technologies are used responsibly, ethically, and in a manner that upholds our cybersecurity standards.

II. Scope

This policy applies to all employees, contractors, partners, and any other individuals who have access to or utilize our organization’s generative AI technologies.

III. Definitions

Generative AI: Artificial intelligence models that have been trained to generate creative output, such as text, images, music, etc.

IV. General Principles

  • Ethical Use:
    • Generative AI should not be used to create or propagate harmful or misleading content.
    • The potential bias in generative AI outputs should be regularly reviewed and mitigated.
  • Data Protection:
    • Data used in training generative AI should be anonymized where possible to protect privacy.
    • Generative AI outputs should not include sensitive or personally identifiable information unless explicitly approved.
  • Security Measures:
    • Generative AI software and systems should be regularly updated to patch vulnerabilities.
    • Generative AI models and data should be encrypted in storage and transmission.

V. Guidelines

  • Access Control:
    • Use multi-factor authentication for access to generative AI systems.
    • Limit the number of individuals who have access to generative AI systems.
  • Training Data:
    • Use data anonymization or pseudonymization techniques where possible.
    • Regularly audit the data sources and handling procedures.
  • Cybersecurity Training:
    • All users should receive training on recognizing and preventing security threats specific to generative AI, such as data poisoning or adversarial attacks.
    • Regular updates should be provided as new threats or countermeasures emerge.
  • Ongoing Monitoring:
    • Implement intrusion detection systems to identify unauthorized access or unusual activity.
    • Regularly review generative AI outputs for signs of manipulation or bias.
  • Incident Response:
    • Develop a specific incident response plan for generative AI-related security incidents, detailing steps for containment, investigation, and recovery.
    • Regularly test and update the incident response plan.

VI. Roles and Responsibilities

  • Cybersecurity Team:
    • Provide training and support for generative AI users.
    • Regularly review and update security measures.
  • Generative AI Users:
    • Follow all guidelines and report any suspected security incidents or policy violations.

VII. Policy Violations

Failure to comply with this policy can result in disciplinary action, up to and including termination of employment or contractual relationships.

VIII. Policy Review

This policy should be reviewed annually or whenever significant changes are made to generative AI technologies in the organization.